Privacy Policy

Privacy Policy

Last Updated: 23 April 2026

1. Introduction

S Y Compliance Ltd (“we”, “us”, or “our”) is committed to protecting and respecting your privacy. This policy explains how we collect, use, and protect personal data in compliance with the UK GDPR and the Data Protection Act 2018.

2. Data We Collect

As a regulatory consultancy, we process data necessary to conduct portfolio audits and compliance checks. This includes:

Contact Information: Name, email, and phone numbers.

Property Data: Tenancy agreements, rent payment schedules, and safety certification.

Tenant Data: We process tenant names and contact details strictly for the purpose of ensuring "Proof of Service" for mandatory statutory disclosures.

3. How We Use Your Data

We use your information to:

Perform compliance audits on residential property portfolios.

Prepare statutory notices (e.g., Section 13 notices).

Verify the service of the "Renters’ Rights Information Sheet."

Provide AI governance and employment law advisory services.

4. Data Retention & Security

Security: All client documents are stored using 256-bit AES encryption.

Retention: We do not hold client data longer than necessary. Portfolio audit data is typically deleted 90 days after the completion of the project, unless otherwise agreed in your Service Level Agreement (SLA).

5. Data Sharing

We do not sell your data. We only share information with third parties where required by law or to facilitate the specific services you have engaged us for (e.g., using a secure mailing service for document delivery).

6. Your Rights

Under UK GDPR, you have the right to access, rectify, or erase your personal data. To exercise these rights, please contact our Data Protection Officer at stuart@stuartyoungcompliance.co.uk.

7. ICO Registration

S Y Compliance Ltd is currently registering as a Data Controller with the Information Commissioner’s Office (ICO). Our registration number will be displayed in our website footer upon receipt.